Executive Administrative Support III

Inside the Role

Who We Are:
TT/S (Truck Technology Group, Software & Electronics) is a global team of software and electrical engineers and project managers who develops Software & Electronics solutions for all of Daimler Truck (incl. the brands of Mercedes-Benz, Freightliner, Western Star and Fuso). Main R&D locations of TT/S are in the U.S., Germany, Japan and India. Our ambition is to become a “World Class Team, delivering World Class Features”.

Our purpose:
We program solutions for safer, cleaner and better transportation of tomorrow. Our solutions save lives, help to slow down climate change, make our air cleaner and provide better transportation solutions for our drivers, customers and everyone who is consuming goods transported by our vehicles.

What you’ll do:
The Executive Assistant provides high level, confidential support to the Chief Engineer, TT/S2 at DTNA (also known as the Mechatronics Department). This position handles preparation and planning for internal and external meetings, arranges detailed travel plans, manages a complex schedule, composes and prepares emails, and ensures appropriate preparation for each calendar item. In addition, the Executive Assistant will participate in projects and create presentations as need. This is a great opportunity to support a global engineering organization, interact with local and global leaders and make an impact. The ideal candidate will have a desire to grow in the role, with a mindset toward continuous improvement.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

What You Drive at DTNA

• Manage and maintain schedules and appointments, catering, and travel arrangements for Mechatronics executives and management staff.
• Coordinate meetings, agendas, record minutes, and distribution of notes and action items.
• Meet, greet and interact with internal and external visitors and clients.
• Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature and extent of distribution.
• Perform research for special assignments and prepare PowerPoint or other audiovisual graphic presentations, data analysis, and reports and recommendations.
• Collaborate with other DTNA and global functional areas as needed to obtain data, and assist with documenting processes.
• Edit, compose, and finalize both internal and external communications and presentations including highly confidential information.
• Prepare and process various documentation and reports, including travel expense reports, NDAs, POs, goods receipts, SOWs, and other financial documentation as needed. Work with accounting and vendors to resolve billing issues.
• Meet with Directors, Managers and the Controlling department regularly to review budget
• On-boarding and overall staff support. Maintain departmental distribution lists and contact lists.
• Manage office and business needs for supplies, materials, tools, IT equipment, seating arrangements and other resources.
• Maintain internal corporate social intranet site and manage related communications and announcements
• Manage and maintain global mail distribution lists
• Performs other related duties as assigned

Knowledge You Should Bring

• Associates degree or higher and prefer 2+ years of related executive or administrative assistant experience
• Ability to work flexible hours including early morning hours (Germany/India)
• Attend off-sites or workshops as required including local travel
• Advanced knowledge of Microsoft Office applications
• Excellent oral and written communication skills
• Strong attention to detail
• Experience organizing large events and maintaining relevant budgets
• Strong interpersonal skills
• Experience working in a global company or other global experience
• Ability to successfully balance multiple priorities and tasks

Exceptional Candidates Might Have

• Bachelor's degree in related field
• Previous project experience
• Experience managing vendors/suppliers

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Portland, OR US. Relocation assistance is not available for this position.

Schedule Type:

Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO/Minorities/Females/Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.

Please see above for qualification details

At Daimler Truck, we promote diversity and foster an inclusive corporate culture. We value the individual strengths of our employees, as these lead to the best team performance and thus to the success of our company. Inclusion and Equal opportunities are important to us – regardless of where you come from and who you are. We look forward to receiving applications from people of all cultures and genders, parents, people with disabilities and people from the LGBTIQ+ community.